How to Schedule an Event in WER

May 19, 2014
<p>
Wizards Event Reporter makes it quick and easy for your store to take advantage of our Wizards Play Network programs.
</p>
<ul>
  <li>
Most WPN programs need to be scheduled ahead of time during scheduling windows.
</li>
  <li>
You can always schedule your own <b>Magic: the Gathering</b>, <b>Kaijudo</b>*, and <b>Dungeons &amp; Dragons</b> events.
</li>
  <li>
All of your scheduled events will appear on our Store &amp; Event Locator for players to see.
</li>
</ul>
<p style="font-size: 8">*Kaijudo programs are available only in North America.</p>
<h3>
Overview of the WER Main Screen
</h3>
<p>
  <img src="http://www.wizards.com/dci/images/WERMainScreen.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" />
  <br />
Available WPN programs will be organized into two columns:
<ol><li>
Program and Promotion Scheduling
</li><ul><li>
Sign up for promotions, products, and materials like <b>Magic</b> Buy-a-Box and <i>From the Vault</i></li><li>
Schedule events such as Friday Night Magic, <b>Magic</b> Prerelease, <b>Kaijudo</b> Duel Days, and <b>D&amp;D Encounters</b></li></ul><li>
Everyday Events and Materials
</li><ul><li>
Order DCI Membership Cards
</li><li>
Schedule everyday Magic, Casual Magic, Kaijudo, and D&amp;D Game events
</li></ul></ol></p>
<p>
All of the events you see are available at your store's WPN level. The event date and format options are automatically adjusted for each event type.
</p>
<p>
You can see the number of days left in each scheduling window, where applicable. 
</p>
<h3>
Schedule an Event
</h3>
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<p>
  <b>STEP 1:</b> Click the button for the event you want to schedule.
<br /><img src="http://www.wizards.com/dci/images/WERFNM.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" /><br /><ul><li>
  This will open a new "Event Options" window where you will schedule your event.
  </li><li>
  When you click on an event, the basic event details will already be filled in:
  </li></ul><br /><img src="http://www.wizards.com/dci/images/WEREventOptions.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" /></p>
<p>
  <b>STEP 2:</b> Select your event options (required fields are in bold).
</p>
<p>
With WER, if you see it, you can schedule it!
</p>
<ol>
  <li>Enter an <b>Event Name</b> in the "Event" field (required).</li>
  <ul>
    <li>
This name will not be seen by the public since our Store &amp; Event Locator uses standardized event names.
</li>
  </ul>
  <li>
If you hold all of your events in your store, continue to the next step. If you have registered an external play location, you can select it from the "<b>Play Location</b>" drop-down menu.
</li>
  <li>
Leave the "Post Event Entry" option unchecked.
</li>
  <li>
Select your <b>Event Date</b> (required).
</li>
  <ul>
    <li>
If you have already scheduled the maximum number of events for a WPN program, you will see this message: <br /><img src="http://www.wizards.com/dci/images/WERNoDates.png" style="display: block; margin-left: auto; margin-right: auto;" hspace="5" vspace="5" /></li>
  </ul>
  <li>
Use the optional "<b>Event Information</b>" field to add details that will appear to players on our Store &amp; Event Locator.
</li>
  <ul>
    <li>
Include information like entry fee, event start time, and special prizes!
</li>
  </ul>
  <li>
Select your <b>Event Format</b> from the drop-down menu (required).
</li>
  <li>
Leave the "Player List Only" option unchecked.
</li>
  <ul>
    <li>
This option is used for casual events only.
</li>
    <li>
If you are running a casual event (as described later in this document) and will not be using round or match pairings, you may check the "Player List Only" option.
</li>
  </ul>
  <li>
Select a <b>Pairing Method</b> from the drop-down menu (required).
</li>
  <li>
Verify that your store information is correct and make any necessary changes to the "Email", "Phone", and "URL" fields.
</li>
  <ul>
    <li>
Players will see this information on our Store &amp; Event Locator.
</li>
    <li>
You can update your default store information by visiting the "My Store" section of the website.
</li>
  </ul>
  <li>
Use the optional "Notes" field to add personal notes that will only appear in WER.
</li>
</ol>
<p>
  <b>STEP 3:</b> Click the <img src="http://www.wizards.com/dci/images/WERCreateAndSanctionButton.png" hspace="5" vspace="5" /> button at the bottom of the window.
</p>
<ul>
  <li>
This will take you to the Sanctioning Summary window.
  </li>
</ul>
<img src="http://www.wizards.com/dci/images/WERSanctionSummary.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" />
<p>
  <b>STEP 4:</b> Review the information on the Sanctioning Summary window then click the <img src="http://www.wizards.com/dci/images/WERSanctionButton.png" hspace="5" vspace="5" /> button. Your event will now appear on the WER main screen!
</p>
<ul>
  <li>
If your event information is not correct, click the <img src="http://www.wizards.com/dci/images/WERCancelButton.png" hspace="5" vspace="5" /> button to return to the WER main screen. Your event will not be saved.
</li>
</ul>
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<h3>
Check Your WPN Level and Your Scheduled Events
</h3>
<p>
Find store's WPN level quickly and easily on the WER main screen:
<ol><li>
Click on the "Organization" drop-down menu and select your store.
</li><li>
Your current WPN level will be listed next to the name of your store as shown below!
</li></ol><br /><img src="http://www.wizards.com/dci/images/WERStoreLevel.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" /><br />
  Select "Calendar View" to for a month-by-month view of events. Click on the day, and see the list of your events populate on the right. 
 </p>
<img src="http://www.wizards.com/dci/images/WERRunEventsTab.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" />
<ol>
  <li>Click on the "Game" drop-down menu to view events for Magic: the Gathering, D&D, or Kaijudo. <b>Magic: the Gathering</b>, <b>D&amp;D</b>, or <b>Kaijudo</b>.</li>
  <li>Check or uncheck the "Future", "Reported/Completed", and "Cancelled/Invalid" boxes to filter your events by their current status.</li>
  <li>Click on any of the column headers, such as "Event Date" to sort your event list. </li>
</ol>
<img src="http://www.wizards.com/dci/images/WEREventDate.png" style="display: block; margin-left: auto; margin-right: auto;" width="500" hspace="5" vspace="5" />
<h3>
Casual and Competitive Magic Events 
</h3>
<p>
  <b>Magic</b> events fall into two categories: casual and competitive. Both types count towards your WPN level!
</p>
<table width="500px" border="1">
  <tr>
    <th>
      <!--BLANK-->
    </th>
    <th>
      <b>Casual</b>
    </th>
    <th>
      <b>Competitive</b>
    </th>
  </tr>
  <tr>
    <td>
      <b>WER “Sanction Rule”</b>
    </td>
    <td>
      <ul>
        <li>
          <b>Magic</b> Casual Event</li>
        <li>
          <b>Magic</b> League</li>
        <li>
          <b>Magic</b> Casual Multi-Player</li>
        <li>
          <b>Magic</b> Gateway to Core Program</li>
      </ul>
    </td>
    <td>
      <ul>
        <li>
          <b>Magic</b>
        </li>
        <li>All other WPN programs, such as Friday Night <b>Magic</b> and <b>Magic</b> Prerelease</li>
      </ul>
    </td>
  </tr>
  <tr>
    <td>
      <b>Formats</b>
    </td>
    <td> All formats available. May be grouped together as “Casual Constructed” and “Casual Limited” </td>
    <td> Select formats available; depends on event type </td>
  </tr>
  <tr>
    <td>
      <b>Rounds</b>
    </td>
    <td> Not required </td>
    <td>
      <ul>
        <li>At least 2 rounds for Two-Headed Giant and team formats</li>
        <li>At least 3 rounds for all other formats</li>
      </ul>
    </td>
  </tr>
  <tr>
    <td>
      <b>Minimum Players</b>
    </td>
    <td> Not required </td>
    <td> 8 players </td>
  </tr>
  <tr>
    <td>
      <b>Match Results</b>
    </td>
    <td> Not required </td>
    <td> Must be input </td>
  </tr>
  <tr>
    <td>
      <b>Planeswalker Points</b>
    </td>
    <td> 1 point for all participants </td>
    <td> Players can earn additional points based on match wins, event size, and event type </td>
  </tr>
</table>
<NOTRANS>
<h3>
Dungeons &amp; Dragons Events
</h3>
<p>
  <b>D&amp;D</b> Game events are used for general <b>D&amp;D</b> play at your store. <b>D&amp;D</b> events count toward your WPN level! 
</p>
<ul>
  <li>Players can use any edition of the <b>D&amp;D</b> role-playing game.</li>
  <li>
    <b>D&amp;D</b> board games and other play formats are available as well!</li>
</ul>
<h3>
Kaijudo Events
</h3>
<p>
We offer a variety of exciting organized play programs available for Kaijudo, and you can schedule your own Kaijudo Tournament and Casual Events. All Kaijudo events count towards your WPN level!
</p>
<table width="700" border="1">
  <tr>
    <th>
      <!--blank-->
    </th>
    <th>
      <b>Casual</b>
    </th>
    <th>
      <b>Set Premiere</b>
    </th>
    <th>
      <b>Competitive</b>
    </th>
  </tr>
  <tr>
    <td>
      <b>WER Sanction Rule</b>
    </td>
    <td>
      <b>Kaijudo</b> Casual - Event </td>
    <td>
      <b>Kaijudo</b> Set Premiere </td>
    <td>
      <ul>
        <li>
          <b>Kaijudo</b> Duel Day</li>
        <li>
          <b>Kaijudo</b> Tournamnet-Event</li>
        <li>
          <b>Kaijudo</b> Master Challenge</li>
      </ul>
    </td>
  </tr>
  <tr>
    <td>
      <b>Fomats</b>
    </td>
    <td> Can use any format. Schedule as either “Casual Constructed” or “Casual Limited </td>
    <td> Sealed Deck format. Schedule as "Limited" in WER. </td>
    <td> Available formats vary by event type </td>
  </tr>
  <tr>
    <td>
      <b>Rounds</b>
    </td>
    <td> Not required </td>
    <td> 3 rounds </td>
    <td> At least 2 rounds  </td>
  </tr>
  <tr>
    <td>
      <b>Minimum Players</b>
    </td>
    <td> Not required </td>
    <td> 4 players </td>
    <td> 4 players  </td>
  </tr>
  <tr>
    <td>
      <b>Match Results</b>
    </td>
    <td> Not required </td>
    <td> Must be input </td>
    <td> Must be input </td>
  </tr>
  <tr>
    <td>
      <b>DCI Ratings Points</b>
    </td>
    <td> Points are not awarded </td>
    <td> Points are not awarded </td>
    <td> Players can earn points based on matches played and match wins. Visit the <a href="http://www.kaijudo.com/events for more information.">Kaijudo website</a> for more information. </td>
  </tr>
</table>
<h3>
</NOTRANS>
Additional Resources
</h3>
<p>
Now that you know how to schedule events and sign up for WPN programs, the next step will be to run and report your organized play events.
</p>
<ul>
  <li>
Click on the <img src="http://www.wizards.com/dci/images/WERHelpButton.png" hspace="5" vspace="5" /> button on the WER main screen at any time to access walkthroughs, a searchable help database, and more!
</li>
</ul>
<p>
Contact your local Wizards of the Coast office if you would like additional assistance or if you encounter any issues with using WER.
</p>

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