The Definitive Guide to Wizards EventLink

The Definitive Guide to Wizards EventLink

June 30, 2021 | 16 min to read

Here's everything you need to know about Wizards EventLink—what it is, what it does, and how to use it. Let's get started!

Wizards EventLink is the Wizards Play Network's event management tool—and it makes scheduling, reporting, and running events easier than ever before.

But you don't have to take our word for it—WPN members love it, too.

"You don't have to change a lot about what you're doing as a Tournament Organizer—it just feels smoother." — Kiki Labad, Cerberus Games

What makes Wizards EventLink so awesome? We're glad you asked.

Simply put, EventLink is the best Magic event reporting tool we've ever made.

Here's what you can do with EventLink:

Access from any device with a browser.

"The ability to access it from any type of device that can access the internet is great. Now our staff can take results on their smart phones and tablets without being locked into sitting at one computer all night." — Greg Peck, Greg's Games

  • Use EventLink from your computer, phone, tablet—wherever!

  • New features and improvements added every two weeks

  • Save your tournament info across devices

  • Run multiple events at once on multiple devices

  • Multiple Tournament Organizers can log in at once

Report automatically.

  • Save time by skipping event reporting

  • Avoid upload errors

  • Just end the event—you're done with reporting!

Add staff yourself.

  • Choose different permission levels for your staff

  • Scorekeepers—run events only

  • Admin—do almost anything that EventLink permits!

Run Magic Arena events.

Integrate with Magic Companion.

  • Players enter an Event Code from their phones and are in!

  • Players report their results from their phones

  • Pairings automatically send to player's phones

What is Magic Companion?

Magic Companion is a phone app that players download to enter events, report results, check pairings, and more.

Your players can download Companion for iOS or Companion for Android right from the App Store or Google Play.

"Player registration is very easy, whether using the Companion app or entering the players ourselves." — Matt Bartholomew, Cool Stuff Games 

Companion doesn't just make life easier for players—it makes running and reporting an event quicker and simpler on your end by taking the detailed work of recording results and creating pairings off your Tournament Organizers' shoulders.

Wizards EventLink User Guide

Below you will find the complete guide to all the features and functionality of Wizards EventLink.

Signing in

You can access Wizards EventLink from any computer or mobile device with an internet browser.

  1. Head to Wizards EventLink

  2. Log in using your Wizards Account credentials.

  3. If you have multiple stores, select the location you would like to schedule or run events for from the dropdown.

Creating an Event

The following fields are required to create an event:

The following fields are not required to create an event, but allow for additional functionality or to display more information on the store’s Locator entry:

  1. Click "Create New Event" from the calendar screen:

  2. Select "Use Template" when scheduling WPN program events such as Prerelease or Friday Night Magic. Select "Create Custom" for non-program events or to report casual in-store play.

  3. You can now input the parameters of your event, many of which will appear on the event’s listing in the Store and Event Locator.
    • Cut to Top 8 — Check this box if you plan to go into playoffs after Swiss rounds are complete.

    • Publish to Store & Event Locator — This setting is enabled by default, which makes your event visible on the Store and Event Locator. Uncheck this for spontaneous events or to report casual play.

    • Estimated End Time — Give an indication of when you expect the event to end.

    • Capacity — Set a Player Capacity for your event. This will make it easier to track when you’ve hit your capacity during registration but will not prevent you from registering more players than the set capacity.

    • Entry Fee & Currency — List the cost of entry for your event. If you leave this at 0, it will not be listed on the Store and Event Locator.

    • Is Online — Checking this will indicate that the event will be played via SpellTable beta as opposed to in-store.

    • Title — The name of your event. Consider giving your event a descriptive name such as "First Monday Modern," "Weekly Chaos Draft," or "Casual Commander Open Play." Templated program events will always include the name of the program.

    • Format — The play format for the event.

    • REL (Rules Enforcement Level) — You can read about the different Rules Enforcement Levels in section 1.12 of the Magic Tournament Rules.

    • Pairing Method — Determines how matches will be paired.
      1. Swiss is the most common pairing method as it allows players to participate in all rounds before playoffs.

      2. Single elimination eliminates players from the event when they lose a match.

      3. Player List Only events do not generate pairings or record match results. Use this setting to record casual play occurring at your store. Player List Only events count towards your play metrics equivalently to structured events.
    • Date — The date of the event.

    • Start Time — This will allow you to display a start time in EventLink on Locator but will not restrict you from running the event at a different time.

    • Frequency — This allows you to schedule a series of events on a daily, weekly, or monthly basis.

    • Venue — Choose the location of your event, including approved off-site locations. You can request approval for off-site locations from the "Store Settings" page.

    • Description — Your event description will appear under the event’s listing on the Store and Event Locator. You can provide additional details here such as prize structure or any special rules for the event.
  4. Once all event parameters are filled in, click "Create Event" and your event will now be available to open and run from the calendar.

Duplicating Events

When scheduling program events you can click "Create Duplicate" to create another event using similar parameters to what you currently have input. You can then make adjustments to each individual instance of the event as needed.

Running an Event

Find your event using either the "Month" or "Agenda" view, toggleable from the top right of the screen.

From either view, click on the event then "Open Event."

Registering Players

There are three ways to register players in your events:

Companion Registration

Having players use Magic Companion to register offers the most efficient and user-friendly experience.

  1. Provide event participants with the Event Code, which can be found near the top right of the screen. You can use the EventLink mirror to display the event code in a separate tab.

  2. Players sign into Magic Companion on their mobile device, tap "Join" and then input the Event Code. The player will now appear in the Companion App Lobby on the registration page in EventLink.

  3. Select the player from the list and press enter to add them to the event. You can use the ctrl key to select more than one player at a time and enter them simultaneously.

Wizards Account Registration

For players that do not have Magic Companion, you can register them by entering their Wizards Account email address under "Add Email" and pressing enter. If they do not have a Wizards Account, they can create one at https://myaccounts.wizards.com/.

Guest Account Registration

For players that are unable to create a Wizards Account in time for your event, they can be registered using a Guest Account. Click "Add Guest" then enter their first and last name, and press enter.

Guest Account entries will only ever be connected to a single event their first and last name will be deleted after 24 hours. Guest entries will count towards your Tickets and future Prerelease allocations but will not count towards Engaged Players.

Removing Registered Players

You can remove registered players before beginning the event by mousing over their name in the list and clicking the trash can.

Late Registration

You can register players late for all formats except Booster Draft by returning to the registration tab. Late players will be given a match loss for each round they missed.

Table Locking

If you have players with limited mobility or parents that wish to sit near their child for an event, you can lock a player to a specific table by mousing over their name in the list and clicking the table lock symbol. Players locked to a table will always be assigned that table. If two players with locked tables are paired together, they will be assigned to the lower table number of the two.

Starting Table Number

Setting a Starting Table Number will ensure that table assignments begin at that number for this event. Using this feature will allow you designate which section of your play space is used for each event while running multiple events simultaneously.

For example, if you had two events running at the same time, you could set the Starting Table Number to 20 for your second event to ensure that table assignments in that event start at table #20, leaving tables 1-19 free for your first event.

EventLink Mirror

EventLink Mirror allows you to display event information to your players on a secondary monitor in your play space. Click the EventLink Mirror symbol to open a new tab that will display relevant information for the current phase of the event such the event name, event code, pairings, standings, and round timer.

Event Phases

Drafting Phase (Booster Draft)

For Booster Draft events, the first round will be preceded by the Drafting phase. Once all players are seated in their pods, click Start Draft Timer. Once the draft is complete, you can click on the timer to restart it for deckbuilding.

From the top right you can select "In-Pod" if you want players to only be paired with other drafters from their pod. "Cross-Pod" will allow players to be paired with players outside their draft pod.

Once the draft and deckbuilding are complete, click "Create Round 1."

Deck Construction (Sealed)

For Sealed events, the first round will be preceded by the Deckbuilding phase. Once players are all seated for deckbuilding, click "Start Deckbuilding Timer". Once players have completed their decks, click "Create Round 1".

Rounds

EventLink will automatically generate a number of rounds based on how many players are in the event, but you are free to run as many rounds as you’d like.

To end an event early, click "End Event" near the bottom left of the screen.

You can add additional rounds by clicking "Add Round" at the end of the final pre-generated round.

Timer

The timer is set to 50 minutes by default, but you can adjust the duration by clicking on it.

You can find recommended round time limits in Appendix B of the Magic Tournament Rules.

Pairings

Each round, players will receive pairings and table assignments via Magic Companion.

You can also display this information using EventLink mirror or by printing them from the "Event Settings" dropdown near the top of the screen.

Reporting Results

Players can submit round results directly from Magic Companion or the tournament organizer can manually input them into EventLink from the pairings screen.

Only one player needs to submit the results of a match, but both players will be sent a notification confirming the submitted result in Magic Companion. If a correction needs to be made, the player can notify the tournament organizer to make the correction in EventLink.

Once all results have been submitted, click "Create Next Round".

Adding Penalties

You can apply penalties by clicking "Add Penalty" from the pairings screen. You can view previously added penalties you have input during the event from the "Penalties" tab:

Deleting Round Results

If you need to correct a result from the previous round after pairings have been generated, you can select "Delete Current Round Data" from the Event Options Dropdown, correct the result, and re-pair. You can only go back one round at any given time.

Playoffs

If you selected "Cut to Top 8" when scheduling your event, the final Swiss round will be followed by three rounds of single elimination playoffs.

Ending the Event

Once the final round is complete, you can click "End Event" and the results will be automatically reported.

Standings

At any time throughout the event you can view or display Standings from the top right of the screen. Players can also view standings from the Companion App.

Adding Staff

With EventLink, store owners and admins can add tournament organizers to the store’s account without contacting Retail Support. The new staff member will need a registered Wizards Account to be added.

  • Under "Staff Permissions", enter the email address registered to the staff member’s Wizards Account.

  • Select one of the two roles:
  • Store Admins can schedule events, run events, and add additional staff members.

  • Scorekeepers can schedule and run events, but not add additional staff members.

  • Press "Enter"

The added staff member can now log in to your store’s EventLink profile using their Wizards Account credentials. Tournament Organizers should only ever use their own account credentials to log in and use EventLink.

Submitting Feedback

You can submit feedback and bug reports to the EventLink team by clicking "Submit Feedback" in the bottom left.

And that’s everything you need to know to schedule and run events in Wizards EventLink! If you have additional questions not covered in the guide, please reach out to Retail Support for assistance.

Stay Up to Date with EventLink Updates

EventLink is improving all the time—in fact, the EventLink team pushes improvements and new features every two weeks.

We're incredibly grateful to WPN retailers like you for taking the time to share your feedback, so keep those comments coming! You can send feedback directly through EventLink—the team reads every single piece.

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